The Problem: What can I do with all those boxes of records in the storage room?

The Solution: Office Archives can help get you organized, boxed, indexed, and moved off-site. We are more cost efficient than a "mini-storage" and you won't have to do the deliveries and labor yourself. Office Archives has a computerized bar-code system that keeps track of all your boxes and the information about the documents inside. Call us to get a free consultation today.

The Problem: I have an account with another vendor. Can you help?

The Solution: Office Archives can always help. Many companies feel trapped by legal "fine-print" clauses hidden in their contract. We have helped many firms transition to our system and receive the excellent customer service they deserve. If you have 10 boxes or 100,000 OA has the right solution for you. All cartons are assigned a unique number and are stored on shelves with a specific location bar-code. These are recorded and verified each time a box or file is moved. We will deliver the cartons you request the next day, same day, or via our or 4 or 2-hour rush service. Your records are available 24/7 for your convenience.

THE PROBLEM: You have a large on-site active or semi-active file room serving 20 internal departments. The file room occupies expensive, Class A, office space.

THE SOLUTION: Office Archives can place the files on protected open shelving in our records center. We will develop and implement a program designed to satisfy your need for ready access at a considerable cost savings. We can help you save money and increase file accountability by moving your active or semi-active files out of expensive commercial office real estate to our secure records center. We index and bar-code all your files or incorporate your present bar-codes to track and deliver your files in a just-in-time environment. We can even interfile additional documents. If you need those few pages “right now,” we can fax them to you and deliver the hardcopy later. You will never have to expand your file room or purchase expensive file shelving systems again. Contact an Office Archives Representative and begin saving immediatley.

THE PROBLEM: Can’t find the file? Need more information tracked? Don’t have the time or personnel to do it?

THE SOLUTION: Let Office Archives do it for you. OA has the experienced, trained personnel to index your files. We can work with you to develop a program for any application and any format utilizing our SQL-based software. This allows us to give you the information in a variety of methods: CD, diskette, email, Excel, ASCII, 1-2-3.

We can individually bar-code files with several fields of information and destruction dates. This is especially useful to legal firms and HR files. OA can also input lists of file names. These can be searched by alpha or numeric searches with parameters established by you, or formatted to work in an Access database on your desktop.

THE PROBLEM: The file is supposed to be there BUT………We’re sure this has never happened to your firm. You opened a box to get a specific file, but either someone removed the file or didn’t replace it in the correct location.

THE SOLUTION: Office Archives can index and barcode individual files when you call for a delivery. We can index a file from a box and track the activity of the file. You can even place a requestor's name in the transaction history; so if you need that file again, you have a record of the file's movement. This is an important application for confidential payroll and benefit files.

THE PROBLEM: You have 10 pallets of brochures being shipped to your office and only have room for 5 boxes.

THE SOLUTION: Have them shipped directly to Office Archives, and we will deliver only the amount you need now. We will store, index and deliver them to you as you request. We can even ship across country. Do you have storage rooms full of brochures and forms? Don't know what to do with those hundreds of boxes of meeting flyers, notebooks, inserts and trinkets? Office Archives is a multifunction storage and distribution services company serving the Delaware Valley Region. Office Archives performs two main functions, inactive and active records center activities & forms/brochure storage and fulfillment. Forms/brochure fulfillment functions are tracked utilizing our state-of-the-art inventory system. OA can pick & pack for local delivery on our trucks and vans or package shipments for over the road and airfreight delivery. Our software tracks the running totals of each inventory unit and allows for the creation of different reports including file by item, total units, total boxes, and other functions. Use our contact page to receive more information today.

THE PROBLEM: I have been directed to clean out and throw away old documents.

THE SOLUTION: Office Archives can help you properly dispose of all your outdated records and reduce overall costs. Throw out records that are past their retention period. Records are an asset until they reach their respective retention period; then they become liabilities. Assign a destruction date to each box, and we will help you keep up. By ordering a report with all the cartons sorted by destruction date, you can decide which cartons to remove from the inventory. Office Archives gives you many options for disposing of your records. We can simply recycle the paper, arrange for certified shredding by our sister company Office Shredding. Office Archives can have your old records shredded to comply with the Health Information Privacy Act (HIPPA) which requires destruction of records containing personnel information, such as Social Security numbers or personal financial information. Check with your legal advisor for your specific situation.

THE PROBLEM: You need to know what was placed in storage during a specific time period.

THE SOLUTION: Office Archives can give you a report of activities for any time period and sort out only new boxes or refiles or both. OA has several standard reports available to you. OA can also develop individual custom reports for you in hard copy or electronic format and make them available to you via the internet.